Election Governance & Resources

This page provides a central location for all policies, bylaws, and Clerk’s procedures that guide the administration of municipal elections. It is designed for candidates, third‑party advertisers, staff, and members of the public seeking clarity on how elections are governed.
The PDFs below have been remediated to meet accessibility requirements. If you have questions or need assistance accessing this information, please contact our office using the details below.

Policies

The Use of Corporate Resources During an Election Policy outlines how municipal facilities, equipment, technology, staff time, and communication channels may and may not be used during an election. Its purpose is to protect the neutrality of the municipality and ensure that no candidate or third‑party advertiser receives an unfair advantage through the use of City resources.

Policy Number  Policy Name and File 
A09 ADM 039

Use of Corporate Resources During an Election Policy

Appendix A: Notice of Non-Affiliation

Appendix B: Possible Enforcement Actions

By-Laws

The election section of the Sign By-law regulates when, where, and how election signs may be placed within the municipality. These rules help ensure public safety, maintain community standards, and create a fair and consistent approach to signage during the election period.

The by-law outlines requirements such as:

  • Permitted locations for election signs
  • Timing for installation and removal
  • Size, height, and placement restrictions
  • Enforcement measures for non‑compliance

To view the full details, please visit our dedicated Election Sign By-law page, where the complete by-law and guidance materials are available.

Accessibility

An accessibility plan under the Municipal Elections Act (MEA) is a document the municipal clerk must prepare that outlines how barriers affecting voters and candidates with disabilities will be identified, removed, and prevented, and it must be made publicly available before voting day in a regular election.
Once the 2026 plan has been completed and approved, it will be posted and made publicly available.
City of Cambridge Municipal Election Accessibility Plan
Year  Accessibility Plan
2023  2023 Ward 1 By-Election Accessibility Plan
2026

2026 Municipal Election Accessibility Plan

Year Report
2022  2022 Municipal Election Post-Election Accessibility Report
2023 2023 Ward 1 Municipal By-Election Post-Election Accessibility Report

Procedures

Procedure Number Procedure Name and File
EO 26-001 Authority of the City Clerk During an Election
EO 26-002 Identification Requirements: Electors, Candidates, and Third Parties
EO 26-003 Candidate Nomination, Certification and Changes to Candidacy
EO 26-004 Third Party Advertiser Registration and Changes to Registration 
EO 26-005 Municipal Election Complaints

 

2026 Provincial Guides

The Ministry of Municipal Affairs and Housing publishes guides for candidates, voters, and third‑party advertisers to support participation in municipal and school board elections. These guides explain the rules and requirements set out in the Municipal Elections Act, as well as related legislation and regulations.

2026 Voters' Guide : Provides voters with clear information about who can vote, how and when to vote, and what to expect during Ontario’s 2026 municipal and school board elections.

2026 Candidates' Guide : Outlines the rules, responsibilities, and key requirements for individuals running for municipal council or school board trustee in Ontario’s 2026 elections.

2026 Third-party Advertisers' Guide : Explains the rules and obligations for individuals and organizations that wish to engage in third‑party advertising during Ontario’s 2026 municipal and school board elections.

More Information

For more information regarding Elections, contact the City of Cambridge's Clerks' Office

Clerks' Office
50 Dickson Street
PO Box 669 
Cambridge, ON N1R 5W8
Telephone: (519) 513-6415